Job Title: Office Administrator

Overview/Summary

The Office Administrator supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Essential Duties and Key Responsibilities

 

  • Manage daily office operations, answering phones, and ordering supplies
  • Ownership of the office calendars for visiablity throughout the organization.
  • Scanning, filing, creation and distribution of various documents.
  • May be responsible for arranging travel for employees when necessary.
  • Perform office assistance, ordering lunches, stocking waters/snacks/etc.
  • Coordinate office logistics and maintain relationship between company and lessor.
  • Assist purchasing with process of material requisitions and packing slips for material received.
  • Serves as the logistics coordinator for the offices. Assisting with receiving, shipping, and warehouse inventory needs throughout the office.
  • Managing office invoicing/end of month closeout procedures in partnership with accounting.
  • Download pictures and label them per client specifications.

 

Minimum Experience and Educational Requirements

 

  • High school diploma or equivalent required
  • Minimum of 1 year office coordinator/administrative assistance experience or related field
  • Excellent written and verbal communication skills
  • Team player, self-motivator, independent worker
  • Strong organizational and planning skills
  • Ability to interact with staff, vendors, other departments and senior leadership
  • Ability to work under tight deadlines
  • Present professional image at all times
  • Proficient in Microsoft Word/Excel experience

 

email Resume and Cover letter to careers@scientelsolutions.com

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